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The chairperson welcomes everyone to the meeting, and then starts the meeting at the appropriate time. They must introduce each section of the agenda as they move through it, and they must ensure that the participants of the meeting stick to the agenda, without getting sidetracked. It is up to the chairperson to formally call the meeting to a close. He or she may also be called upon to represent the opinions of those at the meeting to the public.
The chairperson of the meeting should be involved at all stages of the process, from planning through to follow-up. They may have assistance from other people at times e. The chairperson is responsible for setting the agenda of the meeting and ensuring that the participants stick to this agenda. The chairperson must also make sure that participants obey the conventions of the meeting.
They must make sure that all of the participants of the meeting are treated fairly and equally. Agenda — This is a plan of what will be discussed at the menu and in what order. Conventions — These are the rules of the meeting, which the chairperson must enforce. Minutes — These are the formal notes which stand as an official, accurate record of what was discussed and decided at a meeting.
Any good Chairperson should have an exceptional understanding of the business, its culture both on a wide and small scale, and thoroughly know the people and processes that make up the organization.
They should also understand the wider industry and be able to prepare the company and board for all eventualities. When a Chairperson is experienced, they can quickly identify opportunities and potential risks that face the organization and can engage with their boards early on to discuss potential courses of action and solutions should those situations arise.
One of the most important Chairperson responsibilities is ensuring that all board members are utilizing their own unique skills for the good of the organization. A strong and effective Chairperson is careful not to allow their own ambitions and beliefs dominate the discussion and are always willing to be challenged and enjoy open debate.
While avoiding dominating discussions is essential, no strong Chairperson should fade into the background, especially when their role entails providing guidance to the rest of the board. Ultimately, the Chairperson is held responsible for the performance of the board. An effective Chairperson gives strength and support to others, and opens the floor to them, while also being resilient and outspoken themselves. This type of balance requires a strong personality. Perhaps one of the most integral Chairperson responsibilities that exists is maintaining effective communication with all shareholders and stakeholders.
Through effective communication, the Chairperson gains the confidence of the rest of the board and can provide clarity in the boardroom. If necessary, an effective Chairperson that has a strong communicative relationship with stakeholders will also be able to stand up to shareholder pressure.
The essential Chairperson responsibilities can be boiled down to the following:.
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